Petroplus relies on integrated EMCS solution in OpenTAS

Fully automated customs handling implemented by Implico.

04.04.2011 - In December 2010, Petroplus sites in Germany began using OpenTAS in connection with EMCS, the EU's Excise Movement and Control System. The electronic control system has been mandatory since the beginning of 2011. OpenTAS, the terminal management and automation system from consulting and software company Implico, has been certified for use with EMCS by German customs. All EMCS processes have been integrated in OpenTAS and run automatically in the background, giving Petroplus all the benefits of a speedy, smooth-running loading operation – even with the newly added EMCS processes.

Every day, between 10 and 15 railcars and 300 to 350 tank trucks leave the Petroplus refinery in Ingolstadt. Of these, one or two railcars and around 100 tank trucks will head for the border – mainly to Austria but also to Switzerland and the Czech Republic.
The new EMCS electronic customs processing system has been a requirement for cross-border traffic within the EU since the beginning of the year. There are a number of ways of dealing with it. Although there are many web-based applications available, Petroplus rejected these as being much too slow for their large number of EMCS-related shipments. Not only that, but they are also too error-prone because data has to be entered manually. Petroplus therefore opted for the fully automated EMCS solution integrated in OpenTAS. The refinery had already used Implico's Terminal Management and Automation System for many years to automate its loading and shipping processes.

The fully integrated EMCS solution in OpenTAS carries out the first consistency check as soon as a tank truck drives into the terminal. It checks, for example, whether all necessary permits are present and whether the supplier and consignee are known to customs. The key benefit: if irregularities are detected, the truck is not even loaded. This reduces waiting times and prevents the build-up of queues at the exit. If the irregularities were not picked up until after the tank truck had loaded up and was about to leave the refinery, the truck would block the exit because it would not be allowed to leave.

Another advantage of the automated EMCS solution in OpenTAS is that the loading data is logged while the truck is in the loading bay rather than, as is normally the case, at the exit. This provides a noticeable time saving for the haulage firm, since the EMCS declaration reaches customs along with all the pertinent tax information as quickly as possible, namely right after the tank truck has been loaded. Customs approval for the consignment is normally received before the driver arrives at the exit – allowing the driver to leave the refinery straight away without having to wait. In addition, the EMCS solution in OpenTAS allows drivers to enter the direct delivery codes using special dialogs in the automatic dispatch system. The ease of use of this feature, which allows the work of exporting to Austria, results from a html touch-screen.

After the successful go-live in the refinery at the beginning of December, Implico also implemented EMCS functionality at the Petroplus terminal in Passau. The terminal began working with the fully automated EMCS solution integrated in OpenTAS at the end of 2010.

Other customers for whom Implico has integrated the EMCS processes into their existing OpenTAS systems include OMV Deutschland, TanQuid und Total France.

About EMCS
EMCS is an electronic haulage and monitoring system for the cross-border transportation of goods subject to excise duty within the European Union. This also includes petroleum products. The system replaces the previous paper-based procedure. The "Administrative Accompanying Document" (AAD) is now replaced by the "electronic Administrative Document" (e-AD), which enables shipping to be handled more efficiently. Another advantage is that both the companies involved and the customs authorities can use EMCS to monitor the movement of goods in real-time.

Cross-border shipments in Germany are registered via a customs web portal or with certified software like OpenTAS. Compared to web-based solutions, however, integrated packages such as OpenTAS offer immense advantages. The automated transfer of loading data to the customs authorities (via a certified interface) considerably improves data security while also increasing efficiency by making 24-hour operation possible. Nor do any new, manual work processes need to be introduced for shipping offices. Finally, an all-in-one system is also considerably cheaper to run.

About Petroplus
Petroplus is Europe's largest independent refiner and wholesaler of petroleum products. The company currently owns and operates six refineries: Coryton in the UK, Ingolstadt in Germany, Cressier in Switzerland, Petit Couronne and Reichstett in France, and the BRC refinery in Belgium. The company's Headquarter is in Zug, Switzerland. In addition, Petroplus operates the refinery in Teesside, UK.

Petroplus sells petroleum products to both distributors and end customers, primarily in Switzerland, Germany, the United Kingdom, France and the Benelux countries, as well as on the spot market.




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